Our ideal candidate must be ready to take the reigns and ensure the smooth running of the largest locally-owned HVAC company in Southwest Virginia. Three to five years of corporate experience in an administrative position is ideal, but other experience will be considered. Our top candidate will have a desire to go the extra mile to provide exceptional customer service and have an outstanding ability to multi-task.

In addition to traditional office manager duties, this candidate will have experience in human resources, accounting, IT, and marketing.

Office Manager Aspect:

• Represent the company to the highest standard
• fluent computer skills
• organizing meetings and managing databases
• maintain company credentials
• work directly with insurance providers; company liabilities, certificate of insurance specific to work to be performed or customer, bonding
• maintain records required by industry, OSHA, etc
• organizing company events or conferences
• dealing with public correspondence, complaints, and queries
• preparing letters, presentations, and reports
• supervising and monitoring the work of administrative staff
• liaison with staff, suppliers, and clients
• implementing and maintaining procedures
• delegating tasks to junior employees
• organizing induction programs for new employees
• ensuring that health and safety policies are up-to-date
• attending meetings with senior management

HR Aspect:

• benefits administration
• approving job descriptions and advertisements
• looking after the health, safety, and welfare of all employees
• organizing staff training sessions and activities
• monitoring staff performance and attendance
• advising line managers and other employees on employment law and Starnes’ employment policies and procedures
• ensuring employees have the right-to-work
• keeping personnel records up-to-date

Accounting Aspect:

• accounts payable, receivable, payroll
• creating excel templates to provide financial reports for multiple divisions
• creating accounting reports to close the month
• file year-end financial reports filed with CPA
• managing office budgets
• internal auditing reports
• understanding accounting process and integration with field software

IT Aspect:

• communicate with IT support company to assist with internal technical issues
• fluent in apple products used by techs such as iPhones, iPads, etc
• keep internal network up-to-date
• ability to recommend needed improvements

Marketing Aspect:

• manage and track the marketing account
• create reports to represent a return on investment
• approving advertisements

Attention to detail * Organizational skills * Reliability and discretion * Adaptability * Communication, negotiation, and relationship-building skills * Budgeting skills * Problem-solving skills * Initiative to lead

Salary Range
45,000-60,000 annual*

Will be based on experience and skill set.

Benefits

• Medical Insurance
• Retirement Plan
• Paid Vacation/holidays